Wedding Reception Terms & Conditions

Booking

A provisional date can be held for 2 weeks, at which time it is at the hotels discretion to release the date.

Deposits

An initial deposit of €10 per person attending is needed to confirm the booking and is due on receipt of the contract. Six months prior to the reception, an additional €10 per person attending is required. The final bill will be provided on checkout, less deposits already taken and must be paid in full at this time.

Cancellation by Guest

A cancellation must be made in writing. Cancellation charges in addition to the forfeit of the original deposit will be charged in full if the wedding is cancelled within 3 months of the wedding date. Cancellation charges will apply to all items booked.

Should you be forced to postpone your date booked, the original deposit paid to the hotel may be transferred to another date booked within 6 months of the original booking.

Cancellation by hotel

The Aran Islands Hotel may cancel the booking if the booking might prejudice the reputation of the Hotel or if the Hotel becomes aware of any deterioration in the clients financial situation such as that the Hotel reasonably considers the client may not be able to fulfill its material obligation under the contract.

The Hotel also reserves the right to cancel or refund deposits in circumstances when a booking is made through a third party or under false pretences. Prospective clients must always meet with a member of management by appointment prior to acceptance of the first deposit.

Menu and Numbers

Final menu details and numbers attending are required one month prior to your wedding day. The final number attending will become the amount you will be invoiced for less deposits already paid. Any increase in your numbers will be charged accordingly.

Accommodation

Bedrooms are reserved for your wedding party at a reduced rate. These rates are based on availability. Please advise your wedding coordinator should your wedding party not require accommodation. You are responsible for naming these rooms and arranging for the named guests to contact the hotel with relevant contact and credit card details. A non-refundable deposit of €30.00 is required per room reserved in order to guarantee accommodation. This deposit may be paid by cash, bankers draft or credit card. Accommodation deposits are non refundable and non transferable. Any rooms unnamed, not guaranteed by a credit card or without a deposit will be automatically released back to the hotel one month prior to your wedding date.

Ferry Operator

Please be advised that the Aran Islands Hotel has agreed a reduced rate on ferry tickets, for travelling to and from the island. Please contact the ferry company directly with number of guests and dates of travelling.

Corkage / Food

No wines, spirits, food or beverage are permitted to be brought into the Aran Islands Hotel for consumption on Hotel premises by you or any of your guests, with the exception of the wedding cake unless previously agreed with management.

Licensing and Statutory Regulations

You shall observe the permitted hours, according to the current licensing laws. The liquor license requires the hotel to close the bar at 12.30pm unless a bar extension has been obtained.

Bar Exemption

A bar exemptions can be provided. Arrangements for same require 2 months prior notice and shall be subject to the current application fee. Bar exemptions extend the closing time until 2:00am.

Loss or Damage

The Aran Islands Hotel does not accept responsibility for the property of the client of its guest. Any goods left unattended on Hotel premises are at the owners own risk and without any liability on the part of Hotel. Gifts, cards, cakes etc. should be taken from the hotel at time of check-out. You shall be responsible for any damage to fittings, furnishings, equipment, walls, floors, or carpets caused during the wedding.

Entertainment

All entertainment must be finished by 12:30am (unless a bar extension is obtained then 2am). Entertainers must provide their own equipment. The hotel reserves the right to close the bar and terminate the music prior to the stated time, if the situation demands it.

Prices

All prices are quoted in Euros (€) and are subject to review. Prices include VAT.

Data Protection

We may wish to access any information you provide when making or confirming a booking or which is provided by you to us for marketing purposes such as sending you latest offers and new brochures. If you do not wish to receive these communications please notify you wedding coordinator.

General

If any part of these terms and conditions is found to be invalid or unenforceable, then the remainder of these terms and conditions will not be affected but will remain valid and enforceable. Menus and wine lists are for information purposes only and are subject to change. The hotel reserves the right to change the menus but will always offer an equivalent alternative.